Minutes August 2009
KIRKBY STEPHEN TOWN FORUM
Present: Mike Walker, Linda Walker, Ann Sandell, Joan Johnstone, Derek Thompson, Libby Bateman, Andrea Hines, Glenys Lumley, Liz Hall, Peter Lewis, Moira Gaine
1. Chairman’s welcome.
2. Apologies for absence:
4. Matters Arising (not otherwise included in the agenda):
The future direction of the Forum had not been included in the agenda as we already had a very full agenda. It will be included for discussion at a future meeting. Action: Mike Walker
Ann has advised catering providers about comments regarding opening hours. It was noted that a Tourism Convention would be held during early 2010, and suggested that cafés and pubs be included in the invitation.
Ann had tried to ensure that publicity regarding the Calor Village of the Year success included information that displays can still be seen in church, but was not sure that she had been successful.
Insurance issues were again debated. It appeared that the situation differed with each venue, and depended on whether the stall holders were commercial or charitable. It was agreed to ask advice from insurance brokers on this issue.
Mike had written to the Northern Viaducts Trust as agreed.
5. Treasurer’s Report:
7. Calor Village of the Year Competition:
Kirkby Stephen displays a breadth of vision seldom found elsewhere, providing both support for the town whilst also accepting a key leadership role in the wider community through the Upper Eden Community Plan.
There is a good breadth of activities supporting all age groups and efforts are made to help cement good relations between the different age groups within the community. It was interesting to note the shared use of the resources available, e.g. the youth club in the cricket pavilion, the cinema in the school, and the Church of England and the Roman Catholics sharing the one Church.
Kirkby Stephen clearly recognises the need to promote and maintain tourism as essential to its economic sustainability, and we congratulate them on obtaining the ‘Walkers are Welcome’ accreditation. The annual Commercial Vehicles rally obviously provides a bonus for entertainment, tourism and the economy.
What an active and imaginative business organisation the Town Forum is, acting both as a conduit for mutual support between the many different businesses and as a means of interaction between the businesses and the wider community. The ability of the Town Forum to initiate schemes that are then carried forward by others is impressive.
This really is a vibrant, caring and successful community.
Much publicity had been gained as a result of the award, and although there was still some concern about the village / town definition, this was adequately addressed by the editorial in the Herald on 1 August 2009.
b. Plans for celebration: A group of councillors and Forum members had met to discuss how to celebrate the award, and set up a formal presentation. After much discussion it was agreed to use the annual Charter Fair as the basis of the celebration as this was a particular Kirkby Stephen activity and special to the community. We plan to hold a Community Picnic in the Church and Churchyard, at which we would fund local ice creams for each participant. We will provide a number of forms of entertainment, Punch & Judy, Living Statues, Falconry and hold a dance, and possibly round off the day with a disco or fireworks. At an appropriate time, in the early afternoon, we would provide an opportunity for presentation of the trophy and cheque by a representative of Calor.
Ann Sandell has already arranged craft demonstrations, a Jester of the Year competition to be judged by the Fool of Muncaster, children’s’ activity and fancy dress on a Robin Hood theme, and Crosby Ravensworth Market. Local talent will be included if possible with the Silver Band, Jane Close dancers, and a play organised by Cathy Want. The King’s Arms have agreed to allow the use of the ballroom free of charge for a dance. However no one has yet agreed to organise this activity. Linda agreed to ask if Patsy Robinson would be willing to help. Action: Linda Walker
It was suggested that guideline spending of £1000 each on Ice Creams, Entertainment, and afternoon/evening activities would be acceptable, with allocations being finalised as expenditure was confirmed. Difficulties in organising a disco were discussed. Libby agreed to discuss refreshments with the King’s Arms. Action: Libby Bateman
c. Initial discussions on Prize Money: Various ideas are already being proposed on how to spend the prize money for the benefit of the community. Advice had been taken from previous winners, and we resolved to spend money to maximise the benefit to the community, and try to ensure spending occurs within a year or two. It was agreed to have a suggestion box for expenditure at the forthcoming Community Fair so that everyone felt able to make his or her own suggestions.
d. Visit of ITV Lookaround: Following the on-air promise during April, Pat Royle and her colleague Ian, from ITV Borders Lookaround will be visiting Kirkby Stephen on Friday 28 August. Mike and Ann are available, and members of the Forum made suggestions about where to visit. It is likely that they will have their own ideas of what they wish to do and Mike will try to clarify their needs before they arrive.
8. Charter Market:
9. Heritage Open Day:
10. Community Fair:
12. Virtual Tours:
13. Business Database / Directory:
14. Christmas Switch-on:
It was also agreed to continue to offer businesses the service of installation of Christmas Trees on their premises, and Mike agreed to go ahead with Eden Produce and John Popple. Action: Mike Walker
15. Insurance Issues:
16. Any Other Business:
17. Date of Next Meeting:
Next meetings: Monday 5 October 1900 in the room above the TIC
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