Kirkby Stephen Town Council, Agendas, Minutes & Reports

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2023/2024 Agendas, Minutes and Reports (Scheduled Meetings)

Date	Agenda	Minutes	Reports
10 October 2023
7 September 2023	Extraordianary Meeting	None	Draft Council Plan 2023 27
5 September 2023	Ordinary Meeting	Draft Minutes 8 August 2023	Railway Bicentenary briefing \| (Jubilee Park Tree Report (Draft) - 149 Pages) \| Planning & Finance Committees Draft TOR \| August Bank Rec and Transactions for approval
8 August 2023	Ordinary Meeting	Darft Minutes 6 June, Electors' Meeting & Ordinary Meeting	June Bank Rec & Transactions for approval \| July Bank Rec and Transactions for approval \| 1st Qtr Budget Monitor. \| 2022 2023 AGAR Section 2 Accounting Statements Restated 25/7/2023 with addendum \| Transport Report (Cllr Waite) \| Draft Council Plan 2023 27
6 June 2023	Electors' Meeting & Ordinary Meeting	Minutes 16 May, Annual Meeting & Ordinary Meeting	May Bank Rec & Transactions for approval \| Internal Auditor's Report and Certificate AGAR 22/23 \| Town Plan 2014 2025 \| Neighbourhood Plan 2012 2025 \| Council Plan 2022/23
16 May 2023	Annual Meeting	Minutes 18 April 2023
16 May 2023	Ordinary Meeting	None outstanding	April Bank Rec & Transactions for approval \| Small Grant Applications Report

2022/2023 Agendas, Minutes and Reports (Scheduled Meetings)

Date	Agenda	Minutes	Reports
18 April 2023	Ordinary Meeting	Minutes 7 March 2023	Proposed Early Years Use of Local Links \| March Bank and Transactions \| 4th Quarter Budget Monitor \| Full Year Accounts 2022 2023 \| Accounting Statements AGAR for approval \| Governance Statement AGAR for approval \| Notice of Public Rights
7 March 2023	Ordinary Meeting	Minutes 7 February 2023	February Bank and Transactions
7 February 2023	Ordinary Meeting	Minutes Ordinary Meeting 10 January 2023 \| Minutes Jubilee Park Meeting 19 January 2023	January Bank Rec and Transactions \| Asset Register 2022 2023 (Draft)
19 January 2023	Jubilee Park Meeting
10 January 2023	Ordinary Meeting	Ordinary Meeting 6 December 2022 \| Minutes Jubilee Park AGM 6 December 2022	December Bank Rec and Transactions \| Budget Monitor Qtr #3 \| Draft Budget 2023 2024 \| Small Grants Policy (Revised)
6 December 2022	Jubilee Park AGM	Minutes 14 December 2022	Financial Statement 2021 2022
6 December 2022	Ordinary Meeting	Minutes 1 November 2022	October Bank Rec + Transactions \| November Bank Rec + Transactions \| Kirkby Stephen Youth Centre & Evergreen Community Trust Statement of Funds 30 Novemmber 2022 \| Revised Market Rules (Draft) \| Walkers are Welcome Annual Reporrt 2022 \| Internal Auditor's Q1 & Q2 Report
1 November 2022	Ordinary Meeting	Minutes 4 October 2022	Revised MOU Eden/Westmorland and Furness & Cumbria Councty Council
4 October 2022	Ordinary Meeting	Minutes 6 September 2022	September Bank Rec + Transactions* \| Budet Monitor Qtr #2* \| Qtr 2 Kirkby Stephen Youth Centre & Evergreen Community Trust Statement of Funds* \| Draft Memoranda of Understanding (Eden District Council) & (Cumbria County Council). *To be tabled.
6 September 2022	Ordinary Meeting	Minutes 5 July 2022 \| Minutes Town Meeting 26 July 2022.	July Bank Rec + Transactions \| August Bank Rec + Transactions \| External Auditor's Cetificate 2021/21 \|
26 July 2022	Town Meeting	None	Privacy Notice \| Briefing Notes \| OHP \| Unpublished letter to the Editor of the Cumberland and Westmorland Herald 18 July 2022
5 July 2022	Ordinary Meeting	Minutes 7 June 2022	June Bank Rec + Transactions (To be tabled) \| Council Plan 2022 2023 (for approval) \| 1st Qtr Budget Monitor (To be tabled) \| Qtr 1 Kirkby Stephen Youth Centre & Evergreen Community Trust Statement of Funds (to be tabled) \| Privacy Policy (Draft) \| Retention Schedule (Draft) \| Yorkshire Dales Plan Consultation
7 June 2022	Ordinary Meeting	Minutes 10 May 2022: (1) Ordinary Meeting (2) Annual Meeting (3) Electors' Meeting (4) Ordinary Meeting	April Bank Rec + Transactions \| May Bank Rec + Transactons \| Council Plan update.
10 May 2022	Ordinary Meeting (4.)	None
10 May 2022	Electors' Meeting (3.)	4 May 2021
10 May 2022	Annual Meeting (2.)	4 May 2021	Internal Auditor's Certificate AGAR \| Draft Annual Governance Statement AGAR \| Draft Annual Accounting Statement AGAR \| Notice of the period for the exercise of Public Rights
10 May 2022	Ordinary Meeting (1.)	5 April 2022	Mar Bank Rec + Tansactions \| Qtr 4 Budget Monitor \| Qtr 4 Kirkby Stephen Youth Centre & Evergreen Community Trust Statement of Funds Full Year Bank Rec & Accounts \| Internal Auditor's 12 Month report.

2021/2022 Agendas, Minutes and Reports (Scheduled Meetings)

Date	Meeting	Minutes	Reports
5 April 2022	Ordinary Meeting	Minutes 8 March 2022. \| Minutes Extraordinary meeting 28 March 2022	Informal Consultation TRO .1 North Road, 2. Crescent, 3. Victoria Square. \| Code of Conduct for Councillors \| Code of Conduct Guidance \| Property Portfolio JM 27/3/2022
28 March 2022	Extraordinary Meeting	None	Upper Eden Visitor Centre Report \| Lewis Surveyors Quinquennial Survey November 2022
8 March 2022	Ordinary Meeting	Minutes 8 February 2022	Feb Bank Rec + Transactions
8 February 2022	Ordinary Meeting	Minutes 11 January 2022 \| Action Log updated 31/1/2022	Small Grants Policy (Draft) \| Brittleton Bursary Report \| Access the Dales information \| Jan Bank Rec + Transactions
11 January 2022	Ordinary Meeting	Minutes 14 December 2021 \| Minutes Jubilee Park Charity AGM 14 December 2021 \| Action Log updated 03/01/2022	Dec Bank Rec + Transactions \| Qtr 3 Budget Monitor \| Qtr 3 Kirkby Stephen Youth Centre & Evergreen Community Trust Statement of Funds \| Internal Auditor's Report \| 2022 2023 Draft Budget.
14 December 2021	Ordinary Meeting	Minutes 2 November 2021 \| Action Log updated 10/11/2021.	Correspondence Re South Road Traffic \| PCSO report November 2021 \| Nov Bank Rec + Transactions \| Oct Bank Rec + Transactions
14 December 2021	Jubilee Park AGM	Minutes 4 August 2020	Financial Statement 2020 2021
2 November 2021	Ordinary Meeting Agenda	Minutes Ordinary Meeting (14 September 2021)	Sep Bank Rec + Transactions \| Qtr 2 Budget Monitor
05 October 2021	Meeting Cancelled owing to risk of Covid Infection.
14 September 2021 * Items marked with an asterisk will not be supplied in print form at the meeting.	Ordinary Meeting Agenda	Minutes Ordinary Meeting (6 July 2021)	Phil Dew, application for co-option* \| Jubilee Park Management Plan (Final Draft)* \| Market Place and Cloisters. Report on First Registration (Summary) \| Kirkby Stephen Youth Centre & Evergreen Community Trust Statement of Funds* \| July Bank Reconciliation and List of Transactions for Approval* \| August Bank Reconciliation and Statement of Funds for Approval* \| 1st Qtr Budget Monitor (restated)* \| 2020 2021 Notice of Conclusion of Audit* \| 2020 2021 AGAR Section 3 External Auditor's Certficate*
6 July 2021	Ordinary Meeting \| Covid Risk Assessment 6 July Meeting	Minutes Ordinary Meeting (4 May) \| Minutes Electors' Meeting (4 May) \| Minutes Annual Meeting (4 May)	June Bank Rec + Transactions \| Qtr 1 Budget Monitor (Withdrawn) \| May Bank Rec + Transactions \| April Bank Rec + Transactions (Restated)
10 June 2021	Informal Meeting of Councillors	Notes 10 June 2021
4 May 2021	Ordinary Meeting Agenda	Minutes (13 April 2021)	4.) John Murray, application for co-option \| April Bank Rec + Transactions
4 May 2021	Annual Meeting, Agenda	Minutes (None)	9.1) Internal Auditor's 12 Month Review \| 9.2) Internal Auditor's Report and Certificate AGAR \| 11) Annual Governance Statement AGAR \| Analysis of Variance 10.1 (Text) 10.2 (Spreadsheet) \| 12.) Annual Accounting Statement AGAR \| 13.) Notice of the period for the exercise of Public Rights
4 May 2021	Electors' Meeting Agenda	Minutes (None)	Chairman's Report 2020 2021 (To be tabled)

2020/2021 Agendas and Minutes

13/04/2020 (Ordinary Meeting) Agenda | Minutes
02/03/2020 (Ordinary Meeting) Agenda | Minutes
02/02/2020 (Ordinary Meeting) Agenda | Minutes
19/01/2020 (Ordinary Meeting) Agenda | Minutes
08/12/2020 (Ordinary Meeting) Agenda | Minutes
10/11/2020 (Ordinary Meeting) Agenda | Minutes
06/10/2020 (Ordinary Meeting) Agenda | Minutes
15/09/2020 (Extraordinary Meeting) Agenda | Minutes
08/09/2020 (Ordinary Meeting) Agenda | Minutes
08/09/2020 KSTC Meeting ‘in person’ Justification & Risk assessment
04/08/2020 (AGM Jubliee Park Charity (Charity no. 504940) Agenda | Minutes (Please note that owing to incomplete building works at the Masonic Hall this meeting will be relocated to the Function Room to the rear of the Kings Arms 29/7/2020)
04/08/2020 (Ordinary Meeting) Agenda | Minutes (Please note that owing to incomplete building works at the Masonic Hall this meeting will be relocated to the Function Room to the rear of the Kings Arms 29/7/2020)
04/08/2020 KSTC Meeting ‘in person’ Justification & Risk assessment
Planning Matters | Google Form responses and Poll closed 22 April 2020

2019/2020 Agendas and Minutes

Cancelled | 14/04/2020 (Quarter 4 Finance)
Cancelled | 30/03/2020 (Extraordinary Meeting) (Because of government rules on social distancing this meeting has been replaced with a mailout and googleform to record councillors responses which it is intended to ratify at a later date) | Google Form responses and Poll closed 30 March 2020
03/03/2020 (Ordinary Meeting) Agenda | Minutes
04/02/2020 (Ordinary Meeting) Agenda | Minutes
14/01/2020 (Quarter 3 Finance) Agenda | Minutes
03/12/2019 (Ordinary Meeting) Agenda | Minutes
12/11/2019 (Quarter 2 Finance + Budget Review) Agenda | Minutes
01/10/2019 (Ordinary Meeting) Agenda | Minutes
03/09/2019 (Ordinary Meeting) Agenda | Minutes
09/07/2019 (Quarter 1 Finance) Agenda | Minutes
04/06/2019 (Ordinary Meeting) Agenda | Minutes
04/06/2019 AGM Jubliee Park Charity (Charity no. 504940) Agenda | Minutes
07/05/2019 (Ordinary Meeting) Agenda | Minutes
07/05/2019 (Electors’ Meeting) Agenda | Minutes
07/05/2019 (Annual Meeting of the Council) Agenda | Minutes

2018/2019 Agendas and Minutes

07/05/2019 (Ordinary Meeting, This meeting deals with the closing business of the 2015 2019 Town Council) Agenda | Minutes
02/04/2019 (Ordinary Meeting) Agenda | Minutes
05/03/2019 (Ordinary Meeting) Agenda | Minutes
05/02/2019 (Ordinary Meeting) Agenda | Minutes
15/01/2019 (Ordinary Meeting) Agenda | Minutes
04/12/2018 (Ordinary Meeting) Agenda | Minutes | Part 2 Minutes
21/11/2018 (Extraordinary Meeting – Preliminary Budget) Agenda | Minutes
06/11/2018 (Ordinary Meeting) Agenda | Minutes
02/10/2018 (Ordinary Meeting) Agenda | Minutes
04/09/2018 (Ordinary Meeting) Agenda | Minutes
03/07/2018 (Ordinary Meeting) Agenda | Minutes
05/06/2018 (Ordinary Meeting) Agenda | Minutes
08/05/2018 (Ordinary Meeting) Agenda | Minutes
08/05/2018 (Annual Meeting of the Council) Agenda | Minutes
08/05/2018 (Electors Meeting) Agenda | Minutes (DRAFT)
10/04/2018 (Ordinary Meeting) Agenda | Minutes

2017/2018 Agendas and Minutes

06/03/2018 (Ordinary Meeting) Agenda | Minutes
06/02/2018 (Ordinary Meeting) Agenda | Minutes
23/01/2018 (Budget Setting Meeting) Agenda | Minutes
09/01/2018 (Ordinary Meeting) Agenda | Minutes
05/12/2017 (Ordinary Meeting) Agenda | Minutes
07/11/2017 (Ordinary Meeting) Agenda | Minutes
03/10/2017 (Ordinary Meeting) Agenda | Minutes
05/09/2017 (Ordinary Meeting) Agenda | Minutes
18/07/2017 (Ordinary Meeting) Agenda | Minutes
06/06/2017 (Ordinary Meeting) Agenda | Minutes
23/05/2017 (Extraordinary Meeting) Agenda | Minutes
16/05/2017 Agenda Elector’s Meeting, Agenda Annual Meeting of the Town Council, Ordinary Meeting | Draft Minutes Elector’s Meeting, Draft Minutes Annual Meeting of the Town Council, Draft Minutes Ordinary Meeting
25/04/2017 (Ordinary Meeting) Agenda | Minutes

2016/2017 Agendas and Minutes

04/04/2017 (Ordinary Meeting) Agenda | Minutes
07/03/2017 (Ordinary Meeting) Agenda | Minutes
07/02/2017 (Ordinary Meeting) Agenda | Minutes
24/01/2017 (Budget Setting Meeting) Agenda | Minutes
10/01/2017 (Ordinary Meeting) Agenda | Minutes
06/12/2016 (Ordinary Meeting) Agenda | Minutes
01/11/2016 (Ordinary Meeting) Agenda | Minutes
04/10/2016 (Ordinary Meeting) Agenda | Minutes
06/09/2016 (Ordinary Meeting) Agenda | Minutes
02/08/2016 (Ordinary Meeting) Agenda | Minutes
05/07/2016 (Ordinary Meeting) Agenda | Minutes
07/06/2016 (Ordinary Meeting) Agenda | Minutes
03/05/2016 (Electors Agenda, Annual Meeting of the Town Council, Ordinary Meeting) | Minutes